5 Frequent Errors Working With PowerPoint
You’re psyched about your forthcoming presentation and plan to prepare a sequence of PowerPoint slides for the speech. PowerPoint has become a very popular tool; quite a few students learn to use it as early as middle school. However, this does not indicate that PowerPoint is fool-proof. Before you get started preparing for your talk, get to know five commonplace mistakes regularly made by PowerPoint users.
- Possibly the most common PowerPoint error is neglecting to embed the fonts in your presentation. If you don’t embed fonts and the computer system displaying your presentation does not have the fonts in your presentation, it will substitute a different font, often with catastrophic results. In addition to making your presentation appear unprofessional, a change in font can easily have an impact on text wrapping and table spacing. You can prevent this from occurring by utilizing PowerPoint’s “Embed Fonts in File” capability, which ensures that the font you used will display on a different computer system even if that font has not been installed on the other machine.
- Playing around with the various fonts, effects, templates and graphics in PowerPoint can be truly enjoyable. With that in mind, don’t go crazy. A highly effective presentation will make use of similar stylistic elements throughout for consistency. If the title of your first slide is written in size 12 Times New Roman, thus should the rest of the titles in your presentation.
- Avoid the temptation to write out everything you would like to say on the slides. Large sections of text are extremely difficult for your audience to read. The result is that your audience will often lose interest in the speech or will attempt to read every word on the slide instead of being attentive to you. A more effective strategy is using bullets to provide the most important points. This will provide you with a guide to refer to while you speak should you lose your place or train of thought. The audience, meanwhile, will be able to rapidly scan the principal points and take notes while you speak.
- Just as crucial as the quantity of information on every slide is the number of slides in your presentation. By slide twenty, your audience may begin to have trouble holding onto the data you’re presenting. While there exists no formula for identifying the preferrred number of slides, keep in mind that ten to fifteen slides are sufficient for many presentations. Review your slides and ask yourself whether the contents of each is essential or is basically “filler.
- Lastly, never treat your PowerPoint slideshow as the visual edition of your talk. The PowerPoint slides exist to complement your talk, not duplicate it. Make an effort to practice your speech a few times. Get to know any supporting details that complement each of your most important points since these major ideas are going to be on the slides for you to refer to. You ought to have the ability to quickly recall the supporting data as you skim through the main points.
Avoid these 5 pitfalls and enjoy a presentation that brings your ideas to life while earning the respect and appreciation of your audience.